Frequently asked questions on examination procedures

How do I know which examinations I have to register for and when I have to register for them?

The appendices to the degree-specific Examination Regulations or, for examinations in studies in secondary education (Profil Lehramt an Gymnasien) and studies in business education (Profil Handelslehrer), the appendix to the Double-Subject Examination Regulations (.pdf) and for examinations in Supplementary Studies (Profil Fachergänzung), the
Catalogue of Supplementary Subjects stipulate which examinations are to be taken in which degree programme or specialist field. Basic rules:

  • All examinations included in the list must be registered for.
  • Examinations that are taken during the lecture period (e.g. assignments) must be registered for during the registration period for the first examination period.
  • Examinations for which there is no opportunity to take a resit in the same semester (e.g. assignments) must be registered for during the first registration period.
  • For examinations for which there is the opportunity to take a resit in the same semester (e.g. written examinations, tests), you can chose whether you would like to take these in the first or second examination period. Depending on your choice, registration is required in the first or second registration period.

     

Below are examples of different modules and information on when to register for the required examinations (click on the images to enlarge).

 Two examination registrations are required for the Foundation Module:

  • Protocol and
  • Seminar paper with a written form.

As there is no opportunity to take a resit in the same semester for either of these examinations, these must be registered for in the first registration period!

 

Three examination registrations are required for the Intermediate Module, as the lecture content is not part of the module (part) examination and so regular attendance at lectures must be evidenced:

  • Certificate of attendance at lectures,
  • Seminar paper and
  • Written examination.

As there is no there is no opportunity to take a resit in the same semester for either the attendance certificate or seminar paper, these must be registered for in the first registration period!

For written examinations, the student can choose whether to take these in the first or second examination period and must then register for these beforehand in the appropriate registration period. Using the first examination period is recommended, however, especially if the module - and thus the examination - is only offered once a year.


For the Advanced Module only one examination registration is required:

  • Written examination

For written examinations, the student can choose whether to take these in the first or second examination period and must then register for these beforehand in the appropriate registration period. Using the first examination period is recommended, however, especially if the module - and thus the examination - is only offered once a year.


For the Specialisation Module only one examination registration is required. Whether all the listed examinations are actually available will be announced at the start of the lectures.

Apart from written and oral examinations, there tends to be no opportunity to resit examinations and so registration must take place in the first registration period. 

Example from Supplementary Studies (Profil Fachergänzung):


For the Danish 1 Module a total of two examination registrations are required:

  • Written examination for Danish I
  • Written examination for Danish II

Here, as in subject-related cases, there is generally the opportunity to use the first and the second examination period and their corresponding registration periods.

Important: Both lectures are a compulsory part of the module; parts of the module do not count on their own!

Can I choose between several possible examinations?

If several possible examinations are stipulated by your examination regulations, you can choose, but there is no obligation for each of the listed examinations to actually be offered in each semester and each lecture series.

Possible examinations are generally indicated at the start of the lecture series and only the examinations that are actually offered will be listed in the registration diagram.

Make sure that when you are registering for examinations you select the examinations that you actually want to take (see diagram).


How can I see whether an examination is available in the registration diagram? And whether it is also available in the second examination period?

After you have read through and accepted the examination registration rules, you will be able to select your current degree programme or programmes and then select your subject or subjects and your specialist field and accompanying modules and examinations.

Available examinations for the current semester are listed under the examination. A different number of options will be displayed depending on whether the examination is offered by several examiners, on several examination dates or by just one examiner.

If an examination is also offered in the second examination period, "Examination period: 02" will be listed after the examiner and examination date.

If registration options for the examination are listed with "Examination date: 01" only, registration must take place in the first registration period - irrespective of the examination date.

The module diagram  for the Intermediate Module is presented below


How do I register for work experience, field trips, etc.?

In many cases, evidence of work experience and field trips is submitted to the relevant Examination Office by way of lists collated by the department. You can find out more from your lecturer. Please note that the accompanying lectures often have to be completed with independent examinations, which are subject to regular registration.

What does it mean if examinations in the registration diagram are marked with an "x"?

Sometimes optional modules "share" one or more examinations and as a result these can be registered for via different modules. Please make sure that you select the right module when registering. Changing your selection at a later date is especially difficult if the degree-specific Examination Regulations state that the choice of module is binding.

After registration this examination is marked with an "x" under all possible modules in the registration diagram. This does not mean that you are registered for this examination several times. It is simply to prevent you from registering for the same examination through different modules. Do not cancel the examination under what you think is the wrong module - this would also cancel the registration for the examination in the correct module.

Note: If you register for or cancel an examination via the wrong module by accident, please contact the relevant Examination Office. In addition to your registration number, please also state your degree programme and examination number so that your enquiry can be processed as quickly as possible.

In the following example the "3230 - Klausur:  Proseminar zur Neueren deutschen Literatur im Vertiefungsmodul" (3230 - Written Examination: Undergraduate Seminar on Modern German Literature in the Advanced Module) is registered for via module "3200 - deut-2 V-NDL - Neuere deutsche Literatur/Medien - Vertiefung (3200 - deut-2 V-NDL - Modern German Literature/Media - Advanced). As this examination could also be taken within the framework of module "3500 - deut-1 K-NDL - Neuere deutsche Literatur - komplementäre Vertiefung" (3500 - deut-1 K-NDL - Modern German Literature - complementary, advanced) (if the subject German is studied with Supplementary Studies (Profil Fachergänzung)), the written examination will be displayed as registered for here too:

What does ‘Schnittstelle nicht offen’ (interface not open) mean?

If the Studierenden-Online-Funktion online tool system is overloaded, you will experience long waiting times and the error message "Interface not open" is sometimes displayed. If this message is displayed you should log out of the system straight away and continue your examination registration at a later time.

You should never interrupt actions that take some time or restart or frequently update the pages displayed, as this overloads the system.

If you have problems that need urgent attention, contact the relevant Examination Office.

What do I do if 'Voraussetzungsfehler' (requirements error) is displayed under Status?

The error message "Voraussetzungsfehler" (requirements error) appears when the system cannot process something.

It is possible that a previous requirement has not yet been achieved, but in most cases this message is the result of a technical problem.

Contact staff at the Examination Office if this error message appears. If you contact us by e-mail, please state your degree programme and examination number so that we can help you as quickly as possible.

 


The registration period ends at the weekend. What do I do to ensure I register on time despite experiencing problems?

If you have problems with registering for or cancelling examinations on the last weekend of the registration period,

  • produce evidence of the problem (print-out of the web page / screenshot) and
  • inform the relevant Examination Office of the problem before the deadline (by midnight on the last day) and
  • come to see us during the next available consultation hours.
     

Your registration can only be accepted as on time within the registration period if you have performed all three steps listed here!

It is generally advisable to register for and cancel examinations as early as possible.

Please note: As with the end of the regular registration and cancellation period, the last possible date to cancel a written examination may fall on a Saturday or Sunday. If you have problems, the above-mentioned procedures regarding observing deadlines also apply here.

See also examination registration and cancellation.

Why do written examinations have an extended cancellation period?

In addition to the regular registration and cancellation period, written examinations can also be cancelled up to eight days prior to the written examination date.  This period can also end on Sundays and public holidays, as online cancellation is not linked to opening hours.

The last possible cancellation date will be shown in the Studierenden-Online-Funktion online tool in the module diagram as well as in the overview of registered examinations.

See also examination registration and cancellation.

What does "NZ" mean?

For most lectures there are requirements that have to be met in order to be admitted to an examination. In most cases, this includes regular attendance and participation in lectures, and sometimes there are also e.g. exercises to be completed or protocols to be written. If you register for an examination but you do not meet these requirements, your examiner will enter "NZ" ("nicht zugelassen" - not admitted) in your account (Studierenden-Online-Funktion online tool).

This does not affect the number of examination attempts you have left. For some subjects there are a limited number of spaces in lectures and a large number of students wishing to fill these spaces. If students do not complete a lecture series as planned without a valid reason they will be downgraded in priority when places are allocated in future semesters.

More information on this can be found under admission to the examination.

What is an attempt at deception and what are its consequences?

An attempt at deception is when a student attempts to influence the result of an examination through deception or unauthorised aids. This applies, in particular, when content from other works is included in written examinations without stating the source.

In principle, an examination that is subject to an attempt at deception is to be graded as "failed". In particularly serious cases it may also result in a grade of "irrevocably failed". This also applies if the deception is not recognised until a later date - the given grades are then considered invalid and any qualifications acquired through deception are disallowed.

Legal basis: Section 21 of the Examination Procedure Regulations (PVO) (.pdf)

Can I resit examinations that I have already passed?

No. You cannot resit an examination that you have already passed, even if e.g. you are not satisfied with the result.

Also see resitting an examination.

What is a 'joker card'?

You can apply for a third resit attempt for a total of two module examinations during your entire period of study at Kiel University. Please observe the information on the joker card regulation.

Can I submit an objection to the examination results?

If you do not agree with the grade of an examination, you have the opportunity to submit an objection within a month starting from the last day of the examination results review period. The relevant Examination Office will provide you with information on how and where to submit your objection.

Also see notification of the examination results.

Can I view my examination documents?

By request you can view your theses and accompanying reports, as well as examinations minutes, for a year after the date of a module examination or Bachelor's or Master's thesis. 

The office to which you must apply to view your documents varies depending on the subject area and the examination. Detailed information is available from the relevant Examination Office.

Legal basis: Section 24 of the Examination Procedure Regulations (PVO) (.pdf)